What is Document Revision Control?

When working with documents that have

large numbers of versions, it is important to make sure you have a way to track

and control them. Document Numbering Revision Control is a system that enables

organizations to monitor the different versions of their documents and manage

revisions effectively. It helps in avoiding confusion and inaccuracies when

dealing with multiple versions of a document, ensuring all involved parties are

on the same page. In this blog post, we will discuss what Document Numbering Revision

Control is and how it can be used to optimize document management for any

organization. We will also explore the benefits associated with using such a

system and provide tips on implementing it efficiently.

Revision Control?

In any organization, large or small,

documents are constantly being created, revised, and deleted. To keep track of

all these documents, some type of numbering and revision control system is


There are many different ways to

number and track document revisions. The most important thing is to choose a

system that will work for your organization and stick to it. Some common

methods are:

-Number each revision of a document

with a letter or number (e.g., 1.1, 1.2, 2.0)

-Track revisions by date (e.g.,

2016-01-01, 2016-02-01)

-Track who made each revision (e.g.,

JohnDoe_rev1, JaneSmith_rev2)

Whatever system you choose, make sure

everyone in the organization knows and understands it. That way, when someone

needs to find a specific revision of a document, they will know where to look.

What is a Document Number?

A document number is a unique

identifier assigned to a document. It is used to track and control revisions of

the document.

Document numbers are usually assigned

by the author or publisher of the document. They may be assigned sequentially

(1, 2, 3, etc.) or randomly (e.g., using an alphanumeric code).

Document numbers may be included in

the header or footer of the document, or on the cover page. They may also be

printed on labels affixed to the document.

How to Use Document Numbers

Document numbers are a key part of

revision control for engineering drawings and documents. When using document

numbers, it is important to keep a few things in mind:

-Assign each drawing or document a

unique number. Do not reuse numbers.

-Number documents in chronological

order. The most recent document should have the highest number.

-Include the date or revision number

in the document number, so that it is clear which version of the document you

are looking at.

-When renumbering documents, always

create a cross-reference table showing the old and new numbers for all affected


The Benefits of Document Numbers

There are many benefits to assigning

document numbers to your revisions. By doing so, you can track the progress of

each revision and make sure that all changes are properly documented.

Furthermore, document numbering can help you keep revisions organized and

prevent mix-ups. Finally, having a consistent numbering system helps maintain

professionalism and can instill confidence in your readers.

What is Revision Change?

Revision change, also known as a change

in version or revision change, is the changes to documents, drawings, RFI, As-Built,

Plan, and Procedure. Changes are captured by an alphanumeric or numeric code,

termed the “revision number”, or “version number”, For

example, an initial revision is called “revision 1″ or “revision A”. after

the first change the next set is “revision 2”, “revision B” and so on.

The need for a systematic way to

manage revisions has existed for almost as long as writing has been employed as

a means of communication and record-keeping. Previously, revisions were managed

by keeping multiple copies of files (sometimes dated) in which successive

versions were kept as new modifications were made. Today there are many

revision control systems that allow for sophisticated management of revisions;

these include most software configuration management systems.

Implementing a Document Numbering


It is important to have some sort of

numbering system for your documents so that you can easily tell which version

is the most recent. There are a few different ways that you can go about

implementing a document numbering system.

One way is to use a simple system,

where each document is given a number in sequence. So, the first document would

be 1, the second would be 2, and so on. This system works well if you don’t

need to keep track of too many documents.

Another way to number your documents

is to use a more complex system that includes both the date and the document

number. For example, you might have a document from January 1st, 2018 that is

numbered 2018-001. This system works well if you need to keep track of many

documents over time.

You can also use a combination of

both methods, where each document has a unique number, but also includes the

date. This can help you quickly identify which version of a document is the

most recent.

No matter which method you choose,

it’s important to be consistent with your numbering system so that you can

easily find and keep track of your documents.

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